Unified form of order T-6 on granting leave to an employee
Each worker, having worked for six months at the enterprise, can apply for a vacation. This action is issued by order T-6 or T-6a. Vacation is a social guarantee of the state. All related issues are regulated by articles 114-128 of the Labor Code of the Russian Federation.
When going on vacation, the worker retains his workplace and the average salary, which is paid to him on the eve of the holiday in the form of a calculated amount.
general information
For registration of guaranteed rest for an employee in office work, unified forms are used, approved by the State Statistics Committee in Resolution No. 1 dated 05.01.04.
The order for the provision of rest is a mandatory paper. Responsible employees use his data to calculate the amount of vacation pay, enter information into and personal account.
The document must be drawn up no later than 2 weeks before the employee goes on vacation. This term is fixed by law. It is necessary to remind the employee of the upcoming event so that he does not forget about it and prepares in advance.
The form of the order to grant leave is approved by law. The employer has the right to change the structure of the document, while the main details must be preserved. Adjustments should be fixed in the internal regulatory act of the company.
Form T-6 is intended for sending one person on vacation, if a group of workers goes on vacation, form T-6a is used. The order is issued by the personnel department. Responsibility for its development rests with the employees of this department or another authorized person.
The order is drawn up on the basis of the vacation schedule of the T-7 form and applications from workers.
Supporting papers may be attached to the order:
- notice-call from an educational institution;
- certificate of incapacity for work;
- birth certificate;
- a document confirming the experience;
- others.
For example, a local act of the organization provides for five days of paid leave due to a serious illness or death of a close relative. The employee must present a death certificate or a medical certificate.
When do you need to submit a document?
Making an employee leave includes the following steps:
- scheduling vacations;
- writing an application by the employee;
- preparation of an order (on the basis of an application);
- calculation of due payments.
Order T-6 indicates the legality of an employee's absence from work. It is issued for the following types of holidays:
| Basic paid | It is provided annually and consists of 28 calendar days, excluding holidays. All employees have the right to this type of vacation, and those hired in the current year - after 12 months of work. An employee has the right to use the right to leave even before a whole year of work has passed. However, there will be fewer vacation days. They are calculated in proportion to the hours worked. An employee can count on rest after six months of work. Before the expiration of six months, the following persons may apply for leave:
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| Additional | Provided to certain categories of workers:
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| Vacation without pay | Provided at the request of the employee for personal reasons. It is not paid, but allows a person to keep his job. |
For all of the above types of recreation, a T-6 form is drawn up. The document is signed by the head and the employee familiar with the content. The paper is binding on both parties.
If an employee falls ill while on vacation, the rest is extended by the number of sick days. In this case, the presence of a certificate of incapacity for work is mandatory.
Filling out the leave request form
1 copy of the order is drawn up.
The leave request form contains 3 parts:
- header, includes information about the details of the employer and the primary data of the order;
- informative, reveals the essence of the paper;
- formalizing, confirms the legality of the order.
The name of the organization or individual entrepreneur is entered in the top line of the form, below - the number and date of filling.
The following are the details of the employee:
- full name;
- Personnel Number;
- structural unit;
- job title.
The document contains three sections below:
The order is signed by the head and the employee after familiarization. A note-calculation is attached to the order. It reflects the calculation of the average salary of an employee and the amount of vacation pay due to a worker going on vacation.
Sections of the unified form
Form T-6 consists of several sections:
| Name and codes of the organization | The header of each document, including the vacation order, contains the name of the enterprise, the code according to the All-Russian codifier of economic entities () and according to the classifier of management documents (OKUD). |
| Employee information | This part includes personal information about the worker: full name, written in the dative case, number according to the time sheet. |
| Structural unit, profession, position | It reflects the name of the department in which the person works. It can be a workshop, department, branch, etc. They also reflect the profession. All information is given in the nominative case. Abbreviations in words are not allowed. |
| The period worked for which the vacation is issued | The countdown of the time for which the worker is entitled to rest begins from the day he enters work. Each next one will start on the same date in the following years. |
| Basic vacation | In the order form, the next vacation is indicated in section "A". It reflects the start and end dates of the holiday and the number of days. Usually it is equal to 28, but it can be more (for certain groups of people) or less, for example, when dividing the vacation into parts or providing it before the employee has worked in the company for less than a year. |
| Additional leave | Information about him is entered in section "B" of the order. They reflect the number of days of rest, the dates of going on vacation and its end, the type of vacation: paid, preferential, without payment, student, etc. |
| Total vacation | This is the "B" section. It reflects the total number of days of rest, obtained from the number of days indicated in paragraphs "A" and "B" and its date. |
| Chief's signature | In the designated column, the director or an authorized employee signs. The position and decoding of the signature are put. |
| Order date | It is entered in Arabic numerals and corresponds to the date when the unified form is signed. |
| Order number | The cell is filled after taking into account the T-6 form in the firm's order book. |
| Employee's signature | Two weeks before going on vacation, the employee reads the order and then puts his visa on it. |
Who signs the order
The order for the provision of rest is signed by the head of the company or a person authorized to do so. The director can put a negative resolution or confirm his consent with a signature. He has the right to correct some positions of the document if he has objections.
After approval by the head, the order becomes legally binding and cannot be amended. All changes must be made in advance.
The document endorsed by the head can be corrected in only one way: cancel it by order and prepare another one. For example, if an employee in a statement asked to postpone vacation for good reason, then the original document is not corrected, but replaced with a new one. The document is not stamped.
You can download forms T-6 and T-6a from the Internet, their samples are also given in the Decree of the State Statistics Committee No. 1 dated 05.01.03. They can be viewed and saved on a computer in MS-Word text editors.
Document storage
Leave orders should be kept in the structural units responsible for the organization's personnel records management. For example, in the personnel department. Vacation orders are sewn into special folders designed for storing papers on personnel.
Many enterprises have archives. In them, cases fall from the divisions of the company. The order must be kept for five years.
So, when issuing an order to provide an employee with leave, it is important to correctly fill out all sections of the document, comply with all the requirements established by law: the terms for preparing the form, the procedure for compiling and storing.
