Corrections in the sick leave by the employer: a sample and an example of how to correct errors

Hello! In this article we will talk about how to make changes to the sick leave, in accordance with the law.

Today you will learn:

What mistakes can not be corrected;
In what cases is it necessary to issue a duplicate of the sick leave;
How to make corrections.

A little about sick leave

The sheet of temporary disability is a medical and financial document at the same time. It confirms that the employee was absent from the workplace for a good reason (due to illness) and is a document on the basis of which the allowance is calculated.

According to the legislation of the Russian Federation, during the period of illness, an employee retains a workplace and is paid an average salary. The first 3 days of sick leave are paid by the organization in which the employee works, and the subsequent ones by the Social Insurance Fund (FSS), that is, the state. Read more about the terms of sick leave payment in.

It is precisely because the employee receives the bulk of the payments from the state budget that the FSS takes the correctness of filling out the sick leave certificate very seriously.

Explicit changes and adjustments cannot be made to the disability certificate. Nevertheless, people are not robots and make mistakes from time to time. Now we will analyze different situations and explain the sequence of your actions.

Is it possible to correct errors in the sick leave

It is impossible to answer this question in one word. It all depends on who filled out this document and what kind of mistakes were made.

Everyone knows that medical records are made by honey. an employee (attending physician) and an employee of the organization in which the employee is registered.

If the mistake is made by the doctor, then the only possible way to fix it is to issue a duplicate sick leave. According to the instructions for filling out such documentation, medical workers do not have the right to make corrections to the sick leave.

If an error in filling out the disability certificate was made by the employer, an accountant, an employee of the personnel department or another responsible person, then in one such document there should be no more than 2 corrections. Otherwise, the employee will have to go to the honey again. institution for a duplicate of the sick leave.

At the same time, the employer has the right to correct only those columns that he himself fills out. Namely: the name of your organization, the period in which the employee was absent due to illness, the amount of average earnings, the amount of the accrued allowance.

Types of errors allowed

Errors are different. Eat minor errors or technical. They do not need to be corrected, because the FSS employees “turn a blind eye” to them.

These include:

The presence of extra spaces in the initials of the attending physician;
Writing some words in capital letters;
There are no dashes in the cells (if they should be present);
Writing a medical address institutions without strict sequence;
Exit characters outside the cell;
There are a few blots, extra checkmarks, dashes, punctuation marks;
Putting the name of the employer's organization in quotation marks;
Hit of the press on the filled fields.

Under the law, doctors do not have the right to make changes to the sick leave, but there are cases when doctors are allowed not to correct the specified data. Such errors are also considered insignificant and the Social Fund. insurance rarely finds fault with them.

The doctor may write the date on the sick note using Roman numerals instead of Arabic characters;
If the sick leave has been extended several times, then one of the records may not have the position of a doctor;
The disease code is incorrect;
The doctor forgot to sign one of the sick leave sheets (if the patient was given more than one disability sheet, but several);
Partial discrepancy between the name of the medical institution, which is indicated on the sick leave with the name on the seal.

It is not considered an error if the sick leave has folds, i.e., it has been folded several times.

Serious mistakes a doctor can make include:

If the name of the medical institution indicated in the sick leave does not completely coincide with the name indicated in the constituent documents;
If in the column where you need to specify the address of honey. organization, an address is indicated that does not correspond to the actual place where the document was issued;
If the seal affixed on the disability certificate does not contain the phrase “For sick leave” or “For disability certificates”;
Incorrect place of work of the patient;
There is no information about the position of the attending physician (therapist, surgeon, neuropathologist, etc.);
The absence of data such as the name or initials of the doctor.

Physicians are not allowed to fill out sick leave sheets with ballpoint pens and use blue or purple ink. Also, blots, blots, greasy streaks, inaccurate filling are not welcome.

The most common mistakes

Most common fixes:

Incorrect identification of the employer's organization by a healthcare professional. Doctors are not required to know the full and correct names of all existing organizations. Most often, they fill out this column according to the patient's words. When filling out a sick leave certificate by the head of the enterprise, the registration data of the company are indicated. This entry for the Social Fund. insurance is enough to calculate compensation.

If the employer makes such a mistake, then he will have to correct it in accordance with all the rules.

Incorrect calculation of the amount of compensation. There are situations when employers or accountants indicate the wrong value of the average wage. Accordingly, the amount of compensation to the employee is incorrectly calculated.

Rules for correcting sick leave by the employer

If the doctor made a mistake when filling out, then the patient is issued a duplicate of the sick leave. It must be marked "V".

If the mistake was made by the employer, then he must make adjustments, according to the following rules:

Erroneous information is neatly crossed out with one solid line.
If the entire line is filled out incorrectly, it must be carefully crossed out, and the following information should be written on the back of the sick leave: "The corresponding line is considered invalid."
Only helium pens with black ink can be used.
Correct information cannot be written above or below the crossed out data. All corrections must be entered in the appropriate columns on the back of the sick leave.
On the reverse side of the document, under the corrections, there should be the phrase "Believe corrected."
Corrections must be signed by one of the following employees:

The head of the organization in which the employee works;
Chief accountant;
HR department employee;
other authorized officer.

After all entries, the seal of the organization is affixed.

Fix example:

Let's say you mistakenly filled in the line "C", which does not need to be filled.

In this case, it is necessary:

Carefully cross out this line with one line.
On the reverse side of the sick leave sheet, in the appropriate column, indicate that line "C" is considered blank.
Under this entry, write "Corrected to believe."
The entry must be signed by the head or other authorized employee and the seal of the organization where the employee works.

Sample of the correct correction in the sick leave

Fix example:

Assurance example:

What does the incorrect filling of the sick leave entail?

An incorrectly completed sick leave can cause trouble for both the manager and the employee.

Fund of social insurance may not accept this document, and in this case, the employee will not receive material compensation, and the employer may be punished in the form of a fine.

What FSS employees pay attention to on sick leave

In order to avoid the troubles that may arise after submitting a sick leave to the FSS, the employer must check the following:

Are there any unnecessary spaces in the initials of the healthcare professional;
How well the seal of the medical institution is visible. It should not be blurry and fuzzy;
Is there a signature of the chairman of the medical commission (in case the employee was on sick leave for more than 14 days);
How reliable is the information about when the sick leave is open and when the employee went to the hospital;
Is there a dash in the column "Exemption from work" (it should be);
How many revisions the document contains.

Conclusion

Sick leave This is a serious document that cannot be changed explicitly. But if you still make a mistake, then correct it correctly. This will keep you and your employee out of trouble.

When correcting errors in the sick leave, consider the following nuances:

When filling out a disability sheet, you cannot use a corrector;
If you make a mistake, cross it out, and indicate the correct information on the back;
Under the record of corrections should be the seal and signature of the employer;
Make corrections only with a black helium pen;
You can't make more than 2 mistakes.

We hope that our article answered all your questions and now you will never have problems with the FSS.

You can also watch a video about filling out a sick leave certificate: