EGAIS: ACCEPTANCE OF INVOICES

AFTER LOGIN WE WILL GET TO THE MAIN INTERFACE "SHOP MANAGEMENT". THE FUNCTIONALITY IS DISTRIBUTED INTO SEVERAL TABS: DELIVERY, STOCK, CASH, ARCHIVE, DIRECTORIES, MESSAGES, REPORTS, PRICE LISTS. THE “SUBSYSTEMS” BUTTON OPENS A WINDOW FOR SELECTING SUBSYSTEMS RESPONSIBLE FOR THE FUNCTIONAL BLOCKS OF THE PROGRAM.

SUBSYSTEMS WINDOW CONTAINS THE FOLLOWING SUBSYSTEMS:

STORE MANAGEMENT– THIS IS THE MAIN INTERFACE FOR STORE MANAGEMENT. WORKING WITH THE CASH CASH, DOCUMENTS, DIRECTORIES, REPORTS IS FOCUSED IN THE "SHOP MANAGEMENT" INTERFACE.

TABLET INTERFACE- THIS IS A TABLET INTERFACE FOR STORE MANAGEMENT. WORK WITH INCOMING DOCUMENTS, STOCK, PRINT PRICE LISTS.

AUTO-ORDER– IN THIS SUBSYSTEM, ORDERS TO SUPPLIERS ARE CALCULATED.

ALCO DECLARATION– SERVES TO FORM ALCOHOL DECLARATION IN FSRAR.

MUTUAL SETTLEMENTS– SUBSYSTEM FOR IMPLEMENTATION OF MUTUAL SETTLEMENTS WITH CONTRACTORS. ALLOWS TO MAKE AUTOMATIC CALCULATION OF PAYMENTS FOR SUPPLIED GOODS AND ALSO MAKE MANUAL ADJUSTMENTS OF PAYMENTS AND DEBT.

DELIVERY SCHEDULE– ALLOWS TO CREATE DELIVERY SCHEDULES ON THE BASIS OF WHICH THE "AUTO ORDER" SUBSYSTEM WILL CALCULATE ORDERS.

DOCUMENT MANAGER– SUBSYSTEM FOR SEARCHING, VIEWING AND EDITING ANY DOCUMENTS.

END OF THE PERIOD– SERVES FOR SETTING THE DATE OF PROHIBITED EDITING OF DOCUMENTS IN SUBDIVISIONS.

BUYER CARDS– SUBSYSTEM FOR CREATING PERSONALIZED BUYER LOYALTY CARDS AND MANAGING THEM. THE SYSTEM PROVIDES TWO TYPES OF CARDS: DISCOUNT AND BONUS CARDS.

SYSTEM SETUP– A SUBSYSTEM FOR FILLING IN THE BASIC INFORMATION ABOUT THE COMPANY REQUIRED FOR THE OPERATION OF THE SYSTEM.

GIFT CERTIFICATES– SUBSYSTEM FOR CREATING GIFT CERTIFICATES AND MANAGING THEM.

STRUCTURE OF OBJECTS– DISPLAYS A TREE REPRESENTATION OF THE HIERARCHICAL STRUCTURE OF THE COMPANY (LEGAL ENTITIES, DIVISIONS, CASH OFFICES OF THE COMPANY).

SHARE MANAGEMENT– SUBSYSTEM FOR CREATING AND ADJUSTING SHARES.

ASSORTMENT MANAGEMENT– SUBSYSTEM FOR CUSTOMIZING THE ASSORTMENT MATRIX OF COMPANY STORES.

CASH MANAGEMENT– SUBSYSTEM FOR MANAGING CASH DESK IN COMPANY STORES. ALLOWS TO CREATE NEW CASH OFFICES, ASSIGN HOT KEYS COMBINATIONS, SET UP SALES LIMITATIONS BY PAYMENT TYPES, GOODS PROPERTIES, APPLICATION OF BUYER'S CARDS, ETC.

MOBILE SYSTEMS THIS IS A SPECIAL LITEBOX INTERFACE FOR CONVENIENCE OF WORKING WITH MOBILE DEVICES.

INVENTORY– SUBSYSTEM FOR RECALCULATION OF GOODS RESIDUE THROUGH MOBILE DEVICES. THE MOBILE SYSTEMS SUBSYSTEM IS THE PARENT OF THE INVENTORY SUBSYSTEM.

BAR CODING– SUBSYSTEM FOR WORKING WITH COMMODITY ITEMS THROUGH MOBILE DEVICES. THE MOBILE SYSTEMS SUBSYSTEM IS THE PARENT OF THE INVENTORY SUBSYSTEM.

ACCEPTANCE OF THE GOODS FROM THE SUPPLIER ACCORDING TO THE RECEIPT OBTAINED FROM EGAIS IS CARRIED OUT IN THE "TABLET INTERFACE" SUBSYSTEM.

FUNCTIONAL REALIZES THE SCHEMES OF INTERACTION DESCRIBED BELOW SUPPLIER-EGAIS-BUYER:

1. RECEIVED TTN (THE WAYBILL) FROM THE SUPPLIER FROM EGAIS. THE DATA ON THE INVOICE IS CORRECT. THE ACT OF CONFIRMATION IN THE RECEPTION OF THE GOODS IS SENT TO EGAIS. THE ACT IS FIXED IN EGAIS (THE GOODS ACCEPTED ARE POSTED IN THE ACCOUNTING SYSTEM - "FALLS ON THE RESIDUE", THE GOODS ARE READY FOR SALES) AND THE ACT OF CONFIRMATION BY THE BUYER IS SENT FROM EGAIS TO THE SUPPLIER.
   A SUPPLIER IS A MANUFACTURER, IMPORTER, WHOLESALE;
2. OBTAINED TTN FROM A SUPPLIER FROM EGAIS. THE DATA ON THE INVOICE IS INCORRECT (EXCEPT IN SITUATIONS OF ACTUAL SURPLUS OR ACTUAL SHORTAGE). THE ACT OF REFUSAL TO ACCEPT THE GOODS IS SENT. THE ACT IS FIXED IN EGAIS (THE GOODS ARE NOT POSTED IN THE RECORDING SYSTEM) AND SENT FROM EGAIS TO THE SUPPLIER;
3. OBTAINED TTN FROM A SUPPLIER FROM EGAIS. THE INVOICE SHOWED A LESSER QUANTITY OF GOODS THAN ACTUALLY RECEIVED (ACTUAL SURPLUS). THE ACT OF CONFIRMATION IS SENT TO THE ACCEPTANCE OF THE QUANTITY OF THE GOODS WHICH IS SPECIFIED IN THE CTT. THE ACT IS FIXED IN EGAIS (THE GOODS ACCEPTED ARE POSTED IN THE ACCOUNTING SYSTEM - “FALLS ON THE RESIDUE”, THE GOODS ARE READY FOR SALES) AND THE ACT OF CONFIRMATION BY THE BUYER IS SENT FROM EGAIS TO THE SUPPLIER. IF IT IS NECESSARY TO ACCEPT EXCESS PRODUCTS, THE SUPPLIER FORMES A SEPARATE TTN;
4. OBTAINED TTN FROM A SUPPLIER FROM EGAIS. THE INVOICE SPECIFIED A MORE QUANTITY OF THE GOODS THAN ACTUALLY RECEIVED (ACTUAL SHORTAGE). AN ACT OF DIFFERENCE IS SENT TO EGAIS INDICATING THE CORRECT QUANTITY OF GOODS. THE ACT IS FIXED IN EGAIS AND SENT FROM EGAIS TO THE SUPPLIER.

• IF THE SUPPLIER WITH ADJUSTMENT OF THE TTN AGREES FROM EGAIS A RECEIPT ON CONFIRMATION OF THE ACT OF DIFFERENCE IS COMED FROM THE EGAIS. ONLY AFTER THE RECEIPT IS RECEIVED, THE ACCEPTED GOODS ARE POSTED IN THE ACCOUNTING SYSTEM - "FALLS ON THE RESIDUE", THE GOODS ARE READY FOR SALES.
• IF THE SUPPLIER WITH THE ADJUSTMENT OF THE TTN DOES NOT AGREE FROM THE EGAIS A RECEIPT IS RECEIVED ON THE REFUSAL TO FIX THE INVOICE. THE GOODS ARE NOT COSTED IN THE ACCOUNTING SYSTEM.

The interface consists of the following areas:

(1) - Menu. EGAIS acceptance of invoices is carried out through the "Acceptance" submenu.

Acceptance (work with documents of the "incoming" type) is divided into: "New acceptance", "Accepted" and "Accepted" waybills.

"New acceptance" - creation of a new document of the "Incoming" type.

"Accepted" - displays invoices received from EGAIS from suppliers, but for which the acceptance of alcoholic goods has not yet been carried out (for example: a new invoice from EGAIS, an invoice for which a refusal to accept was sent). Invoices with document status "Generated" are displayed here.

"Accepted" - displays invoices received from the Unified State Automated Information System from suppliers, and for which the acceptance of alcoholic goods was carried out. Invoices with document status "Reviewed" are displayed here.

(2) - Changing the anchor zone.

(3) – Litebox transport module.

(4) - Document table: the document table is a list of documents received from suppliers.

1. Period: Selects invoices for a specified period.

2. Status: a property of the document that changes as the life cycle of the document progresses. The following document statuses are distinguished:

Formed - this status allows you to edit the document, does not affect the inventory;

Generated - the status allows you to edit the document with restrictions on user roles, does not affect product balances;

Verified - the status does not allow editing data that affects inventory balances.

For documents received from EGAIS, additional statuses apply:

"Formed. New from EGAIS "- blue indicator;

"Formed. The act is expected to be sent to EGAIS. - gray indicator;

"Formed. A response to the act from EGAIS is expected. - yellow indicator;

"Formed. Supplier does not accept quantity changes” - red indicator;

"Formed. The supplier has accepted the act of refusal” - red indicator;

"Verified. The act was adopted by EGAIS. - green indicator;

"Verified. The act was adopted by EGAIS. Supplier accepts quantity changes” - green indicator.

3. Date and document number;

4. Name of the supplier;

5. Functional buttons: "Raise status" and "Lower status" are used for documents of the "Arrival" type that did not come from EGAIS.