Car rental agreement with driver

Car rental can be provided as a separate vehicle operation, or together with a driver. Steps aimed at the transfer of property into temporary possession must be formalized in accordance with applicable laws.

This is necessary to exclude possible unforeseen circumstances that may cause difficulties with the law for the landlord or tenant. A sample crewed vehicle rental agreement should be available from any organization that provides similar car rental services.

Dear readers! Our articles talk about typical ways to resolve legal issues, but each case is unique.

If you want to know how to solve exactly your problem - contact the online consultant form on the right or call

7 (499) 450-39-61
It's fast and free!

When is a car rental required?

Renting a vehicle is a very convenient way to get around. It may be relevant in the following situations:

A trip to another city on business trips. Often this is required if you need to get to areas where there is no public transport route or there are temporary interruptions in the movement of public minibuses.
Opening a passenger transportation business.
For commercial use.
When an employee of the company uses his own transport for the needs of the company.

What contract is concluded when renting a car with a driver

If, due to any circumstances, it is required to hire a vehicle with a driver, a person must sign an official document in which the rights to the temporary use of movable property owned by one citizen are transferred to another.

The important points of the bilateral agreement are:

the period of time for using the rights of the car;
financial reward (rental payment) of the lessor for the property entrusted by him for use to the owner of the vehicle.

The parties drawing up a car rental agreement with a driver can be both private and.

There are some features of hiring, if both parties are represented by individuals, namely:

the document may be in writing;
the main structure should not be violated, regardless of the number of participants in the transaction, the validity period and other nuances;
the drawn up document does not require notarization and comes into force from the moment of its signing;
the tenant for the entire rental period of the vehicle has the right to use it at his own discretion, including subleasing the car to third parties or free of charge, if this is provided for by the terms of the contract.

If an agreement is concluded between an individual and a legal entity, the choice of a certain type of official paper is important, since not only the terms of the transaction depend on this, but also legal aspects in terms of rights and obligations.

If one party to the transaction doubts the legal integrity of the other document, it can be certified by a notary in the presence of two witnesses of the parties.

The seeming simplicity of drawing up rental documentation can actually cause a large number of additional questions, so it will be useful to know the procedure for drawing up a document.

Compilation procedure

Before drawing up this type of agreement, the landlord and tenant must prepare the necessary documentation.

The general list of documents includes:

passports of both representatives of the parties;
servicing transport equipment for rent;
documents confirming that drivers have categories for driving a certain type of transport;
participating in the transaction;

If the OSAGO policy does not provide for the number of persons entitled to use this vehicle, it is not required to change or supplement it when renting a car. If it contains a certain number of citizens who are allowed to operate a car, the owner of the vehicle must supplement the list with the data of the driver of the employer.

If this condition is not met, the transaction is considered illegal. The employer of transport will have to bear the cost of paying penalties at the first check of the insurance policy by the crew of the rented car on the road by the traffic police.

The document is drawn up in two copies - for each party, one original sample. In the event of a mutual decision to supplement the contract with additional conditions, an additional agreement is drawn up to it.

Features of the contract and its structure

Since the paper being compiled is endowed with official status, the correct execution of each item is the main condition for the legal significance and effectiveness of the transaction.

The head part contains complete and reliable information about the parties to the transaction, namely:

passport data;
registration address;
actual place of residence.

It is not required to enter the data of the driver acting on the basis of the owner's power of attorney to drive the car, since the car owner concludes a rental agreement with him in advance.

Mandatory clauses of the lease agreement should be the following:

The subject of the contract, which describes a specific car, indicating its technical characteristics and equipment. The paragraph should also contain a mention of the malfunctions and shortcomings of the vehicle.
The procedure for conducting settlements, which describes the conditions for mutual settlements, the amount of monetary compensation for the rental of the vehicle and the payment period.
Validity period, where specific dates of validity of this agreement or its indefinite period may be indicated.
The paragraph "Responsibility of the parties" should provide for legal aspects for each party.
Special notes, which include the condition for the high-quality and timely fulfillment of the obligations of the parties, the conditions for extending the term of the contract and its termination, determining possible circumstances that impede the fulfillment of obligations (force majeure), ways to resolve disputes and disagreements.
Final provisions on settlement of disputes and the impossibility of settling disputes with references to laws.
Contact information for both parties.

The landlord is responsible for:

To hand over the car with the crew for temporary use to the tenant, hereinafter referred to as the "Lessee", according to the acceptance certificate in working order, suitable for management and technical operation.
Together with the transport and the crew, transfer the technical documentation for it and a set of tools for its operation.
Receive from the employer the return of the vehicle within the prescribed period in working order, as well as a cash payment for the transfer of the vehicle for temporary use.

The tenant undertakes:

Pay money for the use of the vehicle in a timely manner.
Perform actions on the vehicle in accordance with its intended use.
Repair transport (unless otherwise prescribed by the contract), maintain it in working order. In some cases, the lessor takes responsibility for repairing the vehicle.
Return the rental vehicle within the stipulated time in the condition in which it was received, taking into account depreciation.

If the parties to the transaction have problems preparing a text on the transfer of movable property for temporary use, the organization must have a sample vehicle rental agreement with a driver, which can be printed out and filled out by hand. Signatures at the end of the document are a necessary condition.

What to look out for

The owner of the vehicle, renting a car with a crew, must be aware of the possible risks of this action:

Conclusion

When transferring a vehicle with a crew for temporary use to the tenant, each owner is obliged to sign the appropriate document for the lease. This will reduce possible risks, avoid penalties and problems with law enforcement agencies.

The contract is signed by both parties, must contain all the conditions for the operation of the car and the financial side of the transaction.